Buyer’s Standard Purchase Order Terms & Conditions
Seller’s acceptance of this Purchase Order, shipment of goods, or performance of services constitutes acceptance of all terms and conditions herein. Any conflicting or additional terms proposed by Seller are rejected unless expressly agreed to in writing by Buyer.
Prices stated on this Purchase Order are firm and fixed and include all applicable costs unless otherwise stated. No additional charges, surcharges, or price escalations shall be allowed without prior written authorization from Buyer.
Unless otherwise stated on the face of the Purchase Order, payment terms are Net 30 days from receipt of a correct invoice and acceptable goods or services. Buyer reserves the right to withhold payment for non-conforming or disputed items.
Unless otherwise stated on the Purchase Order:
Damaged or lost goods prior to acceptance shall be replaced or credited at Seller’s expense.
Buyer reserves the right to specify shipping method and carrier. Where directed by Buyer, Seller shall ship using Buyer-designated freight accounts. Unauthorized freight charges may be rejected.
All goods and services are subject to inspection and acceptance by Buyer and, where applicable, the U.S. Government. Acceptance does not waive Buyer’s rights to reject non-conforming goods discovered after delivery.
Materials subject to expiration or shelf-life limitations must have at least 80% of original manufacturer shelf life remaining at delivery, unless otherwise approved in writing. Items must be properly marked with applicable date and lot/batch information.
Seller warrants that all items are new, authentic, and non-counterfeit, and procured from the OEM or OEM-authorized distributors unless otherwise approved in writing. Seller shall maintain a counterfeit prevention process consistent with applicable FAR and DFARS requirements.
Seller certifies that all goods and materials comply with applicable FAR, DFARS, and NAVSEA Standard Items requirements, including restrictions on prohibited countries, sources, and manufacturers. Any deviation must be disclosed and approved in writing prior to shipment.
Seller shall maintain sufficient traceability documentation, including manufacturer, part number, lot/date codes, and certificates of conformance, and shall provide such documentation upon request.
Buyer may reject non-conforming goods or services. Seller shall, at Buyer’s option, replace rejected items or issue a refund, including all associated transportation and handling costs.
Seller is responsible for maintaining adequate insurance coverage for its operations and goods until delivery and acceptance. Buyer maintains separate insurance coverage, including inland marine coverage, but such coverage does not relieve Seller of responsibility prior to acceptance.
This Purchase Order shall be governed by the laws applicable to federal procurement contracts performed in the United States, without regard to conflict of law principles.